Thread: Convention Planning and Suggestions

Folks, as there have been many wonderful posts under the "Convention Cancelled" thread, I thought it would be a better idea to move past the cancellation and into a thread for planning. Please post your ideas, comments, etc. here (and not in the survey thread....). I will start off with a cross post of a message where I outlined potential committee roles.

Re-post:

- Chairperson (proctors meeting and is responsible to SRP members for posing info)
- Vice-Chairperson (in case the Chairperson has a shaving accident or is hit by a bus)
- Finance and Audit - 1 person to track reservation payments, donations from the vendors, disbursement of funds to site. Provides accounting reports to the Committee and SRP membership. (Excel is your friend.....)
- Media/Press - 2 people - both generate press releases. 1 to work with media outlets; 1 to produce and manage printed materials
- Vendors - 2 people: 1for those attending, 1 for donations for prizes, drawings
Site/Co-location Coordination 2 people: 1 for actual site/co-location; 1 for research into permits, tax requirements, etc.
- Membership Liaison - 1 person: respond to FAQs; Registration. This would make sure all attendees are accounted for, any freebies are handed out, and walk-ups are registered. Also, any no shows would be accounted for and any refunds (if applicable) could be disbursed.
- Activities (demos, drawings, lunch, etc.) - 2 people: 1 to coordinate with presenters; 1 to schedule
- Transportation - 1 person: generate list of hotel options; work with site to ensure shuttles or courtesy cars are available for folks bringing tons of stuff (vendors), international arrivals, etc.

Thanks!

Greg